Hardship grant Application procedure and forms
Applications can be submitted to the Graduate Academy at any time. Funding decisions will be announced approximately 2 weeks after receipt of the complete application. Please note that an additional 2-4 weeks might be required before the payment is received.
Funding can only start on the first day of the month and finish on the last day of the month. Please complete the following three steps by the relevant deadline to apply for a hardship grant.
1. Fill out and submit the online registration form
2. Fill out and submit the necessary application documents
Submit all of the necessary application documents to the Graduate Academy by email: ga-docs@uni-heidelberg.de
Necessary application documents:
- Application form for a hardship grant for international doctoral researchers.
- A copy of the letter of admission as a doctoral researcher to the Faculty (Annahme als Doktorand:in) or your enrollment certificate (with the intended degree "Promotion m. Abschlusspfrg.").
- A copy of the university degree that qualifies you for your doctoral training (i.e. master's degree). This document must indicate your final grade.
- Please send the application documents as separate attachments in your email. You do not need to merge the different documents into one PDF file.
3. Ask your doctoral supervisor or your mentor to submit the evaluation form
Your doctoral supervisor or mentor must submit the evaluation form directly to the Graduate Academy via email by the same deadline that applies to your application: ga-docs@uni-heidelberg.de
If it is not possible for your primary doctoral supervisor to fill out the evaluation form for you (e.g. due to illness, parental leave etc.), you can ask another professor in your subject area who is familiar with your project to evaluate your application and complete the form for you.
Please note that the evaluation is confidential and must be sent by your supervisor directly to the Graduate Academy.
Important technical information regarding the provided PDF files
Please fill the forms out electronically. In order to ensure that the electronic forms work with all versions of the Adobe software, we strongly recommend that you first download and save the empty forms on your computer and then fill the forms out and save them again. Please do not fill the forms out in your browser.
Please use an Apple or Windows operating system to fill out the forms. The forms are not compatible with a Linux system.