Doctoral initiatives Application procedure and forms
The application deadlines are March 15, June 15, September 15 and December 15 of every year. Please complete the following three steps by the relevant deadline to apply for a doctoral initiative.
1. Fill out and submit the online registration form
2. Fill out and submit the necessary application documents
Submit all of the necessary application documents to the Graduate Academy by email: ga-docs@uni-heidelberg.de
Necessary application documents:
- Application form for a grant to support a doctoral initiative. The application form must be filled out by both applicants together.
- A copy of the letter of admission as a doctoral researcher to your faculty (Annahme als Doktorand:in) or your enrollment certificate (with the intended degree "Promotion m. Abschlusspfrg.") to Heidelberg University for each applicant.
- A copy of the university degree that qualifies you for your doctoral training (i.e. master's degree) for each applicant. This document must indicate your final grade.
- If applicable, please submit a copy of the approval letter for external funding.
Please attach your documents separately to the email; it is not necessary to combine them into one PDF.
3. Ask your supervisor to submit the evaluation form
Your mentor must submit the evaluation form directly to the Graduate Academy via email by the same deadline that applies to your application: ga-docs@uni-heidelberg.de
If it is not possible for your mentor or doctoral supervisor to complete the evaluation form for you (e.g. due to illness, parental leave, etc.), you may ask another professor in your field who is familiar with your project to evaluate your application and complete the form for you.
Please note: The evaluation is to be treated confidentially by your mentor.
Important technical information regarding the provided PDF files
Please fill the forms out electronically. In order to ensure that the electronic forms work with all versions of the Adobe software, we strongly recommend that you first download and save the empty forms on your computer and then fill the forms out and save them again. Please do not fill the forms out in your browser.
Please use an Apple or Windows operating system to fill out the forms. The forms are not compatible with a Linux system.