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Project grants Application procedure and forms

The application deadlines are March 15, June 15, September 15 and December 15 of every year. Please complete the following three steps by the relevant deadline to apply for a project grant.

1. Fill out and submit the online registration form

2. Fill out and submit the necessary application documents

Submit all of the necessary application documents to the Graduate Academy by email: ga-docs@uni-heidelberg.de

Necessary application documents:

  • Application form.
    1. Application form for a project grant: data collection
    2. Application form for a project grant: external evaluation
  • A copy of the letter of admission as a doctoral researcher to the Faculty (Annahme als Doktorand:in) or your enrollment certificate (with the intended degree "Promotion m. Abschlusspfrg.") .
  • A copy of the university degree that qualifies you for your doctoral training (.i.e. master's degree). This document must indicate your final grade.
  • If applicable - Project grant applications for data acquisiton, data sets, and project-related materials:Please submit proof of the expected expenses
  • If applicable - External evaluation: Please submit an (informal) confirmation of supervision by the external evaluator
  • If applicable, please submit a copy of the approval letter for external funding

Please attach your documents separately to the email; it is not necessary to combine them into one PDF.

3. Ask your supervisor to submit the evaluation form

  1. Evaluation form to accompany an application for a project grant: data collection
  2. Evaluation form to accompany an application for a project grant: external evaluation

Your supervisor must submit the evaluation form directly to the Graduate Academy via email by the same deadline that applies to your application: ga-docs@uni-heidelberg.de

If it is not possible for your first supervisor to fill out the evaluation form for you (e.g. due to illness, parental leave etc.), you can ask another professor in your subject area who is familiar with your project to evaluate your application and complete the form for you.

Please note: The evaluation is to be treated confidentially by your supervisor.

Important technical information regarding the provided PDF files

Please fill the forms out electronically. In order to ensure that the electronic forms work with all versions of the Adobe software, we strongly recommend that you first download and save the empty forms on your computer and then fill the forms out and save them again. Please do not fill the forms out in your browser.

Please use an Apple or Windows operating system to fill out the forms. The forms are not compatible with a Linux system.

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