heiDOCS 2.0 Publication grants
Are you a doctoral researcher at Heidelberg University who wants to publish your dissertation with a renowned publisher? Are you finding that the price of acquiring reproduction rights is higher than expected?
Do you want to publish in a language other than your mother tongue?
If so, you can apply for a publication grant through the Graduate Academy heiDOCS funding program for doctoral researchers at Heidelberg University!
Purpose
The publication grant can be used towards:
a) printing costs of publishing your dissertation (monograph or cumulative dissertation) and or the cost of acquiring reproduction rights such as image rights
b) proofreading costs if you are writing in a language other than your mother tongue. The grant will support the cost of professional proofreading of:
- your dissertation (monograph or cumulative dissertation)
- articles to be published in scientific journals, either subscription-based or open access journals (listed in the Electronic Journals Library) that are clearly relevant to your dissertation. Only articles that have undergone a peer-review process can be funded.
Important:
- Articles/publications that were developed as part of an externally funded project and/or for which publication funds are available are not eligible for this funding program.
- the purpose of the proofreading grant is to fine-tune the language of your publication and thus to reduce any disadvantages you might have as compared to native speakers.
- Proofreading includes only the correction of spelling, punctuation and grammar (not content).
Prerequisites for an application
a) Publishing costs (including reproduction rights)
You are eligible to apply for the grant, if you
- have successfully completed a university degree that entitles you to pursue a doctoral degree (In Germany, this is usually a Diplom, Magister or master's degree),
- have been officially admitted to one of the 13 Faculties at Heidelberg University*,
- have completed your doctoral training, incl. the final oral examination, within one year prior to submitting the application,
- have received at least "magna cum laude" on your dissertation and
- can provide a price quote from the publisher or a finalized contract for the publication of your dissertation at the time of your application.
* Medical students who are writing their doctoral thesis during their medical studies, before completing their degree (studienbegleitende Promotion) are not eligible to apply.
The award of the publication grant will be valid for a period of one year. If the dissertation is not published within this period, you must apply for an extension of the grant. Only one extension will be awarded per grant.
b) Proofreading grant
You are eligible to apply for the grant, if you
- have successfully completed a university degree that entitles you to pursue a doctoral degree (In Germany, this is usually a Diplom, Magister or master's degree),
- have been officially admitted to one of the 13 Faculties at Heidelberg University*,
- are the main author of the publication and
- are writing your publication in a language other than your mother tongue.
* Medical students who are writing their doctoral thesis during their medical studies, before completing their degree (studienbegleitende Promotion) are not eligible to apply.
The award of the proofreading grant will be valid for a period of one year. If the proofreading is not completed within this period, you must apply for an extension of the grant. Only one extension will be awarded per grant.
Your eligibility to receive funding ends at the end of the month in which you complete your thesis defense (Disputation/Rigorosum) or at the end of the month in which your doctoral training at Heidelberg University ends for other reasons (e.g. you discontinue your training completely or transfer to a different university).
Application deadlines
You must submit a complete application by the relevant deadline in order to be considered for funding.
Please note that this also applies even if the deadline falls on a weekend or public holiday.
Table
March 15 |
June 15 |
September 15 |
December 15 |
The awards notifications will be sent out about 6-8 weeks after the deadlines.
Important:
- If the due date of the invoice from the external service provider falls in the 6-8-week assessment period, you will have to pay the invoice yourself and, if the grant is approved, you can only receive the grant in the form of a reimbursement paid out to you afterwards.
- The publication grant cannot be awarded retroactively for publications/proofreadings that have already been implemented.
- Applications submitted after the deadline or incomplete applications will not be considered. An application is incomplete if any documents are missing or if essential information is missing from the application form.
Amount
a) Publishing costs (incl. reproduction rights)
The maximum amount of a publication grant is 1,000 Euro.
The amount awarded for a grant will be based on the expenses declared in your application form.
Please include proof of the (estimated) costs from your provider (e.g. quotes or cost estimate from the provider) or the contract with the publisher with your application.
Should your actual expenses exceed the awarded max. grant amount, the difference will not be refunded. You will have to cover this difference yourself.
Should your actual expenses be less than the awarded max. grant amount, only the actual expenses will be reimbursed.
The following expenses can be covered:
- Printing costs
- acquisition of reproduction rights (e.g. for images)
The grant does not cover:
- costs for scans, photocopying and books
- printing costs for the copies (Pflichtexemplare) of your thesis for submission to the faculty
b) Proofreading grant
The maximum amount of a proofreading grant is 1,000 Euro.
The amount awarded for a grant will be based on the expenses declared in your application form.
Please submit price quotations from two proofreaders with the application form.
The proofreading needs to be carried out by a certified agency or company specializing in the editing of academic tests (not private persons).
Should your actual expenses exceed the awarded max. grant amount, the difference will not be refunded. You will have to cover this difference yourself.
Should your actual expenses be less than the awarded max. grant amount, only the actual expenses will be reimbursed.
Good to know
- You are not legally entitled to funding.
- The funding is awarded in the form of grants. The award of a grant does not establish an employment relationship between Heidelberg University and the recipient. The recipient of the grant may not be obligated to perform any specific academic service or employment activity in connection with the grant.
- The awards notifications are sent out via postal mail after the entire evaluation process is completed; this process takes about 6-8 weeks after each application deadline.
- Applications submitted after the deadline or incomplete applications will not be considered.
- You must adhere to the principles of good academic practice (§ 3 Abs. 5 LHG). Please note the rules for safeguarding good academic practice of Heidelberg University.
- Applicants must ensure that their projects are carried out in accordance with the mission statement and principles of Heidelberg University.