Contact information

Graduate Academy Heidelberg University

Service Point

Im Neuenheimer Feld 370
Room 3
69120 Heidelberg

+49 (0) 6221 / 54 - 19765
graduateacademy@uni-heidelberg.de

Walk-in office hours

Monday: 10 am to 12 pm
Tuesday: 2 pm to 4 pm
Wednesday: 10 am to 12 pm
Thursday: 10 am to 12 pm and 2 pm to 4 pm
and by appointment

Outside of our office hours you can reach us by telephone or email.

Useful Links

Examination Rules and Regulations Heidelberg University

Contact | Deutsch

University > Institutions > Graduate Academy > Doctoral studies in Heidelberg >

Faculties – Dean's Offices – Doctoral Regulations

Faculty of Biosciences
Faculty of Chemistry and Earth Sciences
Faculty of Mathematics and Computer Science
Faculty of Engineering Sciences
Faculty of Physics and Astronomy
Faculty of Philosophy
Faculty of Modern Languages
Faculty of Theology
Faculty of Law
Faculty of Economics and Social Sciences
Faculty of Behavioral and Cultural Studies
Medical Faculty of Heidelberg
Medical Faculty of Mannheim
Brief web site glossary

Please see the University's website for an overview of the faculties' Examination Rules and Regulations in English .

Important!

Please note that these documents are non-binding convenience translations. Only the German version of the documents published in the corresponding Rector's Bulletin (Mitteilungsblatt des Rektors) have legal validity.

Below please find the contact information for the Dean’s Offices in each Faculty as well as other useful links related to doctoral training in the various Faculties.

Wherever possible, we have included links to English language websites; however, not all University webpages are yet available in English. In many cases, the webpages of the individual institutes within the Faculties or the various professors’ homepages are available in English. Therefore, we have included at the bottom of this page, a brief glossary of words from the Faculty websites which will hopefully help you to understand the sites better and to navigate to the pages that are of interest to you.

The links below will take you to the German-language doctoral regulations (Promotionsordnung) of the individual faculties. English-language versions of the doctoral regulations are available from the Dean’s offices of some of the faculties. Please be aware that English translations are provided for informational purposes only; only the German-language versions of the doctoral regulations are considered to be legally correct and binding.

Important!

Please make sure to ask your doctoral supervisor whether there are additional regulations that govern doctoral training in your discipline (e.g. the doctoral regulations of a graduate school).

Zuständigkeiten eines Promotionsausschusses

Each faculty determines the responsibilities of its doctoral studies committee and sets these down in detail in its own doctoral regulations (see below). An overview of the general functions of the doctoral committee is provided below:

The doctoral studies committee

is the central body of a faculty that is responsible for doctoral studies
is comprised, as a rule, of representatives of the faculty who are employed full-time and have completed a Habilitation
is usually chaired by the dean or one of the associate deans of the faculty or by a chairperson elected by the members of the committee
meets regularly during the semester
meets in camera

The doctoral studies committee performs all tasks assigned to it in the doctoral regulations, in particular:

decisions on applications for admission as a doctoral candidate at the faculty incl. determination of additional requirements (conditions), if any;
decisions on applications for the prolongation of admission as a doctoral candidate;
decisions on bi-national doctoral studies as well as the relevant contracts;
decisions on applications for permission to defend the doctoral dissertation, including, where applicable, decisions on
- the approval of examination subjects
- the doctoral title to be awarded, in cases in which the doctoral regulations of a faculty allow for more than one doctoral title
- the recognition of academic qualifications earned abroad
- the admission of theses by publication
- the composition of doctoral examination committees and, where applicable, the appointment of examiners
- the appointment of evaluators
the appointment of external examiners for the doctoral defense
the determination of the components of structured doctoral programs (where applicable)
the prolongation of publication deadlines (where applicable)
the resolution of conflicts or problems, where applicable in cooperation with the ombudsperson for doctoral candidates
decisions on substantive changes in a supervisor’s acceptance within the doctoral agreement, on the revocation of an admission as a doctoral candidate, on the revocation of the permission to defend a doctoral dissertation or the retraction of a doctoral degree

Furthermore, the doctoral studies committee is the central point of contact for all matters concerning doctoral studies, in particular for matters that are not explicitly regulated in the doctoral regulations. According to the guidelines of the faculty, the doctoral committee cooperates with or involves other university committees, where applicable, and may delegate certain tasks to the relevant associate dean or dean of the faculty.

Links:
Faculty homepage
Information about doctoral training in mathematics and computer science
Doctoral regulations

Phone: +49 (0) 6221 / 54 2325 or 54 2329
Fax: +49 (0) 6221 / 54 3635
Mail: philosophische.fakultaet@uni-heidelberg.de

Links:
Faculty homepage
Institutes in the Faculty (German)
Information about doctoral training in philosophy
Doctoral regulations

Faculty of Modern Languages

Dean's Office
Voßstraße 2, Building 37
69115 Heidelberg

Phone: +49 (0) 6221 / 54 2891
Fax: +49 (0) 6221 / 54 3625
Mail: Iris.Hoffmann@uni-heidelberg.de

Links:
Faculty homepage (German)
Institutes in the Faculty (German)
Information about doctoral training in modern languages (German)
Doctoral regulations

Faculty of Theology

Dean's Office
Hauptstraße 231
69117 Heidelberg

Phone: +49 (0) 62 21 / 54 3334
Fax: +49 (0) 62 21 / 54 3372
Mail: pruefungsamt@theologie.uni-heidelberg.de

Links:
Faculty homepage (German)
Institutes in the Faculty (German)
Information about doctoral training in theology (German)
Doctoral regulations

Faculty of Law

Dean's Office
Friedrich-Ebert-Anlage 6-10
69117 Heidelberg

Phone: +49 (0) 6221 / 54 7631 or 54 7630
Fax: +49 (0) 6221 / 54 7654
Mail: dekanat@jurs.uni-heidelberg.de

Links:
Faculty homepage (German)
Institutes in the Faculty (German)
Information about doctoral training in law (German)
Doctoral regulations

Links:
Doctoral office homepage (German)
Homepage of the faculty (German)
Information about doctoral training in the Faculty of Medicine Heidelberg (German)
Doctoral regulations Dr. med. or Dr. med. dent.
Doctoral regulations Dr. sc. hum.

Medical Faculty of Mannheim

Dean's Office
Theodor-Kutzer-Ufer 1-3
68167 Mannheim
House 24, Level 4 (2nd floor)

Phone: +49 (0) 621 / 383 9770
Fax: +49 (0) 621 / 383 9769
Mail: promotionsbuero@medma.uni-heidelberg.de

Links:
Faculty homepage
Institutes and clinics in the Faculty (German)
Information about doctoral training in the Faculty of Medicine Mannheim (German)
Doctoral regulations Dr. med. or Dr. med. dent.
Doctoral regulations Dr. sc. hum.

Brief web site glossary

Aktuelles	news
Annahme als Doktorand	admission/acceptance as a doctoral candidate
Ansprechpartner	contact person
Dekanat	Dean’s Office
Einrichtung	facility
Formulare	forms
Forschung	research
Mitarbeiter/Personen	faculty and staff
Promotion	doctoral training
Promotionsausschuss	doctoral committee
Promotionsbüro	doctoral training office
Promotionsordnung	doctoral regulations
Studium	studies

Web Administrator: Eric Herbst

Latest Revision: 2024-11-19