Contact information

Graduate Academy Heidelberg University

Service Point

Im Neuenheimer Feld 370
Room 3
69120 Heidelberg

Telephone Icon 17x17 +49 (0) 6221 / 54 - 19765

Office hours
Mon: 10 am–12 pm
Tue:    2 pm–4 pm
Wed: 10 am–12 pm
Thurs: 10 am–12 pm &
            2 pm–4 pm

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Corona-Pandemie - Aktuelle Informationen für Doktoranden/innen


Because of the current measures to contain the coronavirus infections, we have suspended our open office hours until further notice. We are happy to continue to help you by email or by telephone. Please stay healthy and feel free to contact us!


Telephone: +49 (0) 6221 54-19765 or 54-19763 or 54 19768

Coronavirus - Information from Heidelberg University

Heidelberg University has compiled information about the coronavirus on the following webpages:

Frequently asked questions about study courses (contains information for doctoral candidates, too)

Information about the coronavirus


COVID-19-related hardship fund for doctoral candidates

Heidelberg University has created a hardship fund aimed at supporting doctoral candidates who find themselves in financial difficulty through no fault of their own due to the COVID-19 pandemic.

More information:
COVID-19-related hardship fund for doctoral candidates

Information on financial support for young scientists (focus on PhD students) under coronavirus pandemic conditions

We have compiled information on the financial support of young scientists (focus on PhD students) under coronavirus pandemic conditions on the webpage below (at the moment only available in German). You will find information on funding commitments and the design of framework conditions by the BMBF as well as information from the DFG, the DAAD and the Begabtenförderungswerke.

More information (at the moment only in German):
Informationen zur finanziellen Unterstützung von Nachwuchswissenschaftlern/innen (Schwerpunkt Doktoranden/innen) unter Coronavirus Pandemie-Bedingungen



Because of the current closures due to the precautions against the further spread of the corona virus, there have been temporary changes in the procedures for applying for admission to the university and for enrolling.

Application for admission to the university:

As we have temporarily suspended our open office hours, you can send your application documents for admission to the university by regular mail to our office. We will check your application and either forward it to the appropriate university office or let you know if there are any problems. A complete list of the application documents can be found here at "Step 5: Admission to the University".  Please note that you will need to submit certified copies as specified in the list. Please also make sure to clearly indicate your contact information on the application form so that we can reach you if needed.

Enrollment at the university:

If you have already received your letter of admission to Heidelberg University for the winter semester 2020/2021, please be aware that the enrollment procedure has been changed due to a new ordinance passed by the Baden-Württemberg Ministry of Science, Research and the Arts. In the current situation, enrollment will be carried out by regular postal mail.  Please find detailed information about the new enrollment procedure here: enrollment by regular post.


Arriving at and returning to Heidelberg

We have compiled information about arriving at and returning to Heidelberg on the following webpages:

Information for travelling to Germany to begin your doctoral studies

Information for when you return to Germany from a trip abroad

Further rules pertaining to obligatory self-quarantine are found in the Baden-Württemberg corona ordinance governing entry quarantine (in German).

The supervisors of employees who have to self-isolate at home under the Ordinance will notify the Human Resources Division about the quarantine ordered by the public authority and likewise when the employees return to work.

Excerpt taken from the website of Heidelberg University.

re-open EU

This website by the EU provides an overview of the health situation in European countries, based on data from the European Centre for Disease Prevention and Control (ECDC). The information is available in 24 languages. It enables you to follow the evolution of the coronavirus situation in your country and beyond. This information is also available via the app of the same name.

More information:



The Ausländerbehörde Heidelberg is now making it possible to sign up online for an appointment for certain services. These include appointments with case workers to apply for residence permits or at the Servicepoint to pick up a residence permit or “Fiktionsbescheinigung” (temporary extension).

Information about making online appointments is available (in German) on the website of the Ausländerbehörde:,(anker1477385)/HD/Rathaus/terminvereinbarung.html#anker1477385 
The link to the online appointment tool is: 
If you need to make an appointment that will involve more than two people, the Ausländerbehörde recommends making an appointment by email at

Verantwortlich: Falk
Letzte Änderung: 2020-12-15
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