Contact information

Graduate Academy Heidelberg University

Service Point

Im Neuenheimer Feld 370
Room 3
69120 Heidelberg

Telephone Icon 17x17 +49 (0) 6221 / 54 - 19765

Office hours
Mon: 10 am–12 pm
Tue:    2 pm–4 pm
Wed: 10 am–12 pm
Thurs: 10 am–12 pm &
            2 pm–4 pm



Register here to receive regular updates about fellowships, doctoral programmes etc.


Graduate Academy Seminar Program 2020/21 online!
Deadline: 08-10-2020
Fullbright Stipendien für DoktorandInnen
Deadline: 01-10-2020
Newsletter Archive
You can find all the news here.
Useful Links


All Downloads

Information for international doctoral candidates (DE / EN)

Emergency information (DE / EN)



Welcome to the Graduate Academy

  • Doctoral Studies in Heidelberg
    We provide information about the academic prerequisites for doctoral studies in Heidelberg, the steps necessary for beginning your studies, language requirements, funding and doctoral regulations.

  • News and Events
    Check our news section for updates about events for doctoral candidates, fellowships, doctoral programs etc. Stay up-to-date – subscribe to our newsletter!

  • Advising and Support
    Our service center team is happy to advise you both in the planning phase as well as during your doctoral studies.

  • Funding
    The Graduate Academy awards doctoral fellowships as well as grants for doctoral candidates and postdocs. Our service center team can also help you with your search for external funding opportunities (information about funding agencies, support with research proposals etc.).

  • Career Development
    Take part in the Graduate Academy seminar program and obtain the skills needed to begin or finish your doctoral studies.

  • International doctoral candidates
    The multilingual team in our service center can provide information about visas, residence permits, housing, and general questions about life in Heidelberg.

The Graduate Academy is the central coordinating body for all support services related to general advising, professional and academic development and financial assistance for doctoral candidates at Heidelberg University. On our website, you will find information about pursuing a doctoral degree at the University, about the courses offered by the Graduate Academy, about sources of funding for doctoral candidates as well as many other relevant topics.

The Graduate Academy is also the first point of contact for University professors and researchers who wish to create new training opportunities and programs for doctoral candidates.



Current News and Events



Because of the current measures to contain the coronavirus infections, we have suspended our open office hours until further notice. We are happy to continue to help you by email or by telephone. Please stay healthy and feel free to contact us!


Telephone: +49 (0) 6221 54-19765 or 54-19763 or 54 19768

Coronavirus - Information from Heidelberg University

Heidelberg University has compiled information about the coronavirus on the following webpages:

Frequently asked questions about study courses (contains information for doctoral candidates, too)

Information about the coronavirus



Because of the current closures due to the precautions against the further spread of the corona virus, there have been temporary changes in the procedures for applying for admission to the university and for enrolling.

Application for admission to the university:

As we have temporarily suspended our open office hours, you can send your application documents for admission to the university by regular mail to our office. We will check your application and either forward it to the appropriate university office or let you know if there are any problems. A complete list of the application documents can be found here at "Step 5: Admission to the University".  Please note that you will need to submit certified copies as specified in the list. Please also make sure to clearly indicate your contact information on the application form so that we can reach you if needed.

Enrollment at the university:

If you have already received your letter of admission to Heidelberg University for the summer semester 2020, please be aware that the enrollment procedure has been changed due to a new ordinance passed by the Baden-Württemberg Ministry of Science, Research and the Arts. In the current situation, enrollment will be carried out by regular postal mail.  Please find detailed information about the new enrollment procedure here: enrollment by regular post.



If you are travelling to Germany to begin your doctoral studies:
Overview - Arriving for the first time_Corona_Aug 2020 Adobe

If you return to Germany from a trip abroad:
Overview - Returning to Germany_Corona_Aug 2020Adobe

Further rules pertaining to obligatory self-quarantine are found in the Baden-Württemberg corona ordinance governing entry quarantine (in German).

The supervisors of employees who have to self-isolate at home under the Ordinance will notify the Human Resources Division about the quarantine ordered by the public authority and likewise when the employees return to work.

Excerpt taken from the website of Heidelberg University.



The Ausländerbehörde Heidelberg is now making it possible to sign up online for an appointment for certain services. These include appointments with case workers to apply for residence permits or at the Servicepoint to pick up a residence permit or “Fiktionsbescheinigung” (temporary extension).

Information about making online appointments is available (in German) on the website of the Ausländerbehörde:,(anker1477385)/HD/Rathaus/terminvereinbarung.html#anker1477385 
The link to the online appointment tool is: 
If you need to make an appointment that will involve more than two people, the Ausländerbehörde recommends making an appointment by email at

New Seminar Program 2020/21 is now online!

The new seminar program 2020/21 is now online. Registration for all courses, including the German language course, is possible via our database. 

More information:

Seminar Program of the Graduate Academy
Seminar program 2020/21 (PDF) Adobe


Writing Contest "Super-Vision" – Congratulations to the winners!

Many thanks to everyone who participated in the first writing contest for doctoral canidates at Heidelberg University. We are very pleased to announce the awards pertaining to the Writing Contest “Super-Vision: Successful PhD Partnerships and Where to Find Them” organized by the Graduate Academy and the Heidelberg Graduate School for Social Sciences and Humanities (HGGS).

More information:

Writing Contest "Super-Vision" – announcement of the winners

New information leaflet by the Doctoral Students Convention

The team of the Doctoral Students Convention has issued a new leaflet with information about the Convention's function and services. The leaflet can be picked up at the Graduate Academy and is also available for download.

More information:
► Doctoral Students Convention leaflet (English) Adobe
► Doctoral Students Convention website


Digital services of the Graduate Academy in the summer semester 2020

In order to continue providing the best possible opportunities for your career development, we have assembled a collection of online workshops and digital resources for self-study, which we will be updating continuously from now on. We will also be able to offer some of the workshops from our summer semester 2020 seminar program as online courses and we have added new modules to our e-learning program.

► Complete information about our digital program, workshop topics and various online formats and services is available online.


ZEIT Campus: Ratgeber Promotion (only in German)

Der vor kurzem erschienene Promotionsratgeber von ZEIT Campus richtet sich an Doktorandinnen und Doktoranden in allen Promotionsphasen und stellt viele Tipps für die Disseration vor. Der Ratgeber liegt kostenfrei bei der Graduiertenakademie aus und steht ansonsten auch online zum Download bereit.

Mehr Informationen:

► ZEIT Campus Ratgeber Promotion
► Online-Ausgabe – ZEIT Campus: Ratgeber Promotion Externer Inhalt Adobe


Our E-Learning program

We are offering a wide range of E-Learning courses - please register by email, if you are interested in obtaining a license for any of these courses!

Registration: Please by email to



Current announcements of events, scholarships and awards.Doktorhut

Pfeil Go to the Current News and Events page

Responsible: Eric Herbst
Latest Revision: 2020-09-15
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