Contact information

Graduate Academy Heidelberg University

Service Point

Im Neuenheimer Feld 370
Room 3
69120 Heidelberg

Telephone Icon 17x17 +49 (0) 6221 / 54 - 19765

Office hours
Mon: 10 am–12 pm
Tue: 2 pm–4 pm
Wed: 10 am–12 pm
Thurs: 10 am–12 pm & 2 pm–4 pm


Service Point INF

Im Neuenheimer Feld 304
Ground floor of the main cafeteria
69120 Heidelberg

Office hours
Wed: 10 am–12 pm


Register here to receive regular updates about fellowships, doctoral programmes etc.


Mobility in International Research Collaborations
Application deadline: 15-05-2020
Newsletter Archive
You can find all the news here.
Useful Links


All Downloads

Information for international doctoral candidates (DE / EN)

Emergency information (DE / EN)



Welcome to the Graduate Academy

  • Doctoral Studies in Heidelberg
    We provide information about the academic prerequisites for doctoral studies in Heidelberg, the steps necessary for beginning your studies, language requirements, funding and doctoral regulations.

  • News and Events
    Check our news section for updates about events for doctoral students, fellowships, doctoral programmes etc. Stay up-to-date – subscribe to our newsletter!

  • Advising and Support
    Our service center team is happy to advise you both in the planning phase as well as during your doctoral studies.

  • Funding
    The Graduate Academy awards doctoral fellowships as well as grants for doctoral candidates and postdocs. Our service center team can also help you with your search for external funding opportunities (information about funding agencies, support with research proposals etc.).

  • Career Development
    Take part in the Graduate Academy seminar program and obtain the skills needed to begin or finish your doctoral studies.

  • International doctoral candidates
    The multilingual team in our service center can provide information about visas, residence permits, housing, and general questions about life in Heidelberg.

The Graduate Academy is the central coordinating body for all support services related to general advising, professional and academic development and financial assistance for doctoral candidates at Heidelberg University. On our website, you will find information about pursuing a doctoral degree at the University, about the courses offered by the Graduate Academy, about sources of funding for doctoral candidates as well as many other relevant topics.

The Graduate Academy is also the first point of contact for University professors and researchers who wish to create new training opportunities and programs for doctoral candidates.



Current News and Events



Because of the current measures to contain the coronavirus infections, we have suspended our open office hours until April 19th. We are happy to continue to help you by email or by telephone. Please stay healthy and feel free to contact us!


Telephone: +49 (0) 6221 54-19765 or 54-19763 or 54 19768




Because of the current closures due to the precautions against the further spread of the corona virus, there have been temporary changes in the procedures for applying for admission to the university and for enrolling.


Application for admission to the university:

As we have temporarily suspended our open office hours, you can send your application documents for admission to the university by regular mail to our office. We will check your application and either forward it to the appropriate university office or let you know if there are any problems. A complete list of the application documents can be found here at "Step 5: Admission to the University".  Please note that you will need to submit certified copies as specified in the list. Please also make sure to clearly indicate your contact information on the application form so that we can reach you if needed.


Enrollment at the university:

If you have already received your letter of admission to Heidelberg University for the summer semester 2020, please be aware that the enrollment procedure has been changed due to a new ordinance passed by the Baden-Württemberg Ministry of Science, Research and the Arts. In the current situation, enrollment will be carried out by regular postal mail.  Please find detailed information about the new enrollment procedure here: enrollment by regular post.



The Foreigners’ Registration Office of Heidelberg has provided the following information about their current situation:
Due to staff shortages, only urgent services can be provided at the moment.  We kindly ask you to contact us by email at: 
Please drop applications and other documents in the mailbox or send them electronically. In particularly urgent cases you can call us at 5817520.


Important – Malfunction of mail delivery to the Graduate Academy

Unfortunately, we are currently having problems with getting mail delivered to the Graduate Academy. In case you have recently received back any mail sent to us, please contact us:


Phone: +49 (0) 6221 54-19765 or 54-19763 or 54-19768

We are working at full speed on solving this problem and hope you will be able to contact us by mail again soon!


Training in online teaching methods - free access to two Epigeum programmes until 31 May 2020

In light of recent developments at many higher education institutions, Epigeum has made two of online programmes freely available until the end of May. Anyone tackling an unexpected or abrupt transition to digital course delivery is welcome to make use of them:

  • Teaching Online presents the fundamental principles of online pedagogy, guiding users through the “nuts and bolts” of designing, delivering, and evaluating online courses for the first time. It also includes a stand-alone course to support students in making the most of their online learning experience.
  • Blended Learning explores the strategic and practical implications of integrating face-to-face and online methods in teaching and learning, covering a range of models and approaches, and including advice on fostering a blended learning culture.

Further details (including on how to access the courses) can be found here



Seminar Program Summer Semester 2020 & German Language Course – Registration is now open

The new seminar program for the summer semester 2020 has been published. Registration for all courses, including the German Language Course, is now open on our website.

More information: Graduate Academy Seminar Program

+++ Workshop "Schreibberatung für internationale Doktoranden/innen" am 27. März +++

Der nächste Workshop zur Schreibberatung für internationale Doktorandinnen und Doktoranden, die ihre Dissertation auf Deutsch schreiben, findet am

27. März, 9:30–12:30 Uhr, in der Universitätsverwaltung, Seminarstraße 2, Raum 235


► Die Anmeldung ist jederzeit über unsere Webseite möglich.


ZEIT Campus: Ratgeber Promotion (only in German)

Der vor kurzem erschienene Promotionsratgeber von ZEIT Campus richtet sich an Doktorandinnen und Doktoranden in allen Promotionsphasen und stellt viele Tipps für die Disseration vor. Der Ratgeber liegt kostenfrei bei der Graduiertenakademie aus und steht ansonsten auch online zum Download bereit.

Mehr Informationen:

► ZEIT Campus Ratgeber Promotion
► Online-Ausgabe – ZEIT Campus: Ratgeber Promotion Externer Inhalt Adobe


Our E-Learning program

We are offering a wide range of E-Learning courses - please register by email, if you are interested in obtaining a license for any of these courses!

Registration: Please by email to



Current announcements of events, scholarships and awards.Doktorhut

Pfeil Go to the Current News and Events page

Responsible: Eric Herbst
Latest Revision: 2020-03-31
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