Welcome to the Graduate Academy
The Graduate Academy is the central coordinating body for all support services related to general advising, professional and academic development and financial assistance for doctoral candidates at Heidelberg University. On our website, you will find information about pursuing a doctoral degree at the University, about the courses offered by the Graduate Academy, about sources of funding for doctoral candidates as well as many other relevant topics.
The Graduate Academy is also the first point of contact for University professors and researchers who wish to create new training opportunities and programs for doctoral candidates.
Current News and Events
+++++ UPDATE: CORONA VIRUS +++++
Because of the current measures to contain the coronavirus infections, we have suspended our open office hours until further notice. We are happy to continue to help you by email or by telephone. Please stay healthy and feel free to contact us!
Telephone: +49 (0) 6221 54-19765 or 54-19763 or 54 19768
Coronavirus - Information from Heidelberg University
Heidelberg University has compiled information about the coronavirus on the following webpages:
Because of the current closures due to the precautions against the further spread of the corona virus, there have been temporary changes in the procedures for applying for admission to the university and for enrolling.
Application for admission to the university:
As we have temporarily suspended our open office hours, you can send your application documents for admission to the university by regular mail to our office. We will check your application and either forward it to the appropriate university office or let you know if there are any problems. A complete list of the application documents can be found here at "Step 5: Admission to the University". Please note that you will need to submit certified copies as specified in the list. Please also make sure to clearly indicate your contact information on the application form so that we can reach you if needed.
Enrollment at the university:
If you have already received your letter of admission to Heidelberg University for the summer semester 2020, please be aware that the enrollment procedure has been changed due to a new ordinance passed by the Baden-Württemberg Ministry of Science, Research and the Arts. In the current situation, enrollment will be carried out by regular postal mail. Please find detailed information about the new enrollment procedure here: enrollment by regular post.
Coming (back) to Germany – what procedure needs to be followed when you are arriving or returning from abroad?
Anyone who has travelled to Baden-Württemberg by land, sea or air and who was present in a country assessed to be at higher risk for COVID-19 at any time during the 14 days prior to entering Germany must self-quarantine for 14 days immediately upon entering Baden-Württemberg. The Ministry of Social Affairs and Integration maintains a list of higher risk countries here.
Further rules pertaining to obligatory self-quarantine are found in the Baden-Württemberg corona ordinance governing entry quarantine (in German).
The supervisors of employees who have to self-isolate at home under the Ordinance will notify the Human Resources Division about the quarantine ordered by the public authority and likewise when the employees return to work.
The Ausländerbehörde Heidelberg is now making it possible to sign up online for an appointment for certain services. These include appointments with case workers to apply for residence permits or at the Servicepoint to pick up a residence permit or “Fiktionsbescheinigung” (temporary extension).
Information about making online appointments is available (in German) on the website of the Ausländerbehörde:
The link to the online appointment tool is: https://tevis-online.heidelberg.de
If you need to make an appointment that will involve more than 2 people, the Ausländerbehörde recommends making an appointment by email at email@example.com
New information leaflet by the Doctoral Students Convention
The team of the Doctoral Students Convention has issued a new leaflet with information about the Convention's function and services. The leaflet can be picked up at the Graduate Academy and is also available for download.
Writing Contest „Super-Vision – Successful PhD Partnerships and Where to Find Them“
Many thanks to everyone who participated in the first writing contest for doctoral canidates at Heidelberg University. We will inform the winners in the upcoming weeks.
Digital services of the Graduate Academy in the summer semester 2020
In order to continue providing the best possible opportunities for your career development, we have assembled a collection of online workshops and digital resources for self-study, which we will be updating continuously from now on. We will also be able to offer some of the workshops from our summer semester 2020 seminar program as online courses and we have added new modules to our e-learning program.
ZEIT Campus: Ratgeber Promotion (only in German)
Der vor kurzem erschienene Promotionsratgeber von ZEIT Campus richtet sich an Doktorandinnen und Doktoranden in allen Promotionsphasen und stellt viele Tipps für die Disseration vor. Der Ratgeber liegt kostenfrei bei der Graduiertenakademie aus und steht ansonsten auch online zum Download bereit.
Our E-Learning program
We are offering a wide range of E-Learning courses - please register by email, if you are interested in obtaining a license for any of these courses!
Registration: Please by email to firstname.lastname@example.org.